Payroll & Administration manager (S/H/T)

PayFit is hiring!

About

PayFit simplifies payroll management and HR processes for SMBs. PayFit is an automated SaaS solution to help business owners and HR professionals save time and money allowing them to refocus on what really matters: their employees.

Since 2015, they have set themselves a mission to support the digital transformation of HR management through their ever growing range of product features and services. They have a strong presence in France and have been quickly growing in Germany, Spain, the UK and Italy. With 5,000 customers in 5 countries, they are one of the fastest-growing SaaS companies in Europe.

Today, they are more than 650 employees at PayFit and they all share four core values:

  • Care for each other
  • Always stay humble
  • Strive for excellence
  • Live and work with passion

They are committed to a culture of inclusion and an environment that enables fulfillment in freedom & responsibility.

You want to join them? This video is better than a long description…

Job Description

PayFit simplifies payroll management and HR processes for SMBs. PayFit is an automated SaaS solution to help business owners and HR professionals save time and money allowing them to refocus on what really matters: their employees.
Since 2015, we have set ourselves a mission to support the digital transformation of HR management through our ever growing range of product features and services. We have a strong presence in France and have been quickly growing in Germany, Spain, the UK and Italy. With 6,000 customers in 5 countries, we are one of the fastest-growing SaaS companies in Europe.

Today, we are more than 700 employees at PayFit and we all share four core values:
Care for each other
Always stay humble
Strive for excellence
Live and work with passion
We are committed to a culture of inclusion and an environment that enables fulfillment in freedom & responsibility.
You want to join us? Watch this video!

What will be your role? 💡

Get onboard of the PayFit rocket by joining our People Team as a Payroll & Administration Manager.
You will be responsible for the administrative management of employees in 1 perimeter (called "Global 🌏teams") and will structure the payroll and personnel administration processes in order to guarantee full compliance.
You will work closely with our other Payroll & Administration Manager dedicated to France only.
In your perimeter, you will take care of the coordination linked to international onboarding, immigration support, relocation, "Work From Anywhere" policy budgets follow up etc.

1️⃣ Personnel administration and payroll management

  • Drafting of employment contracts, amendments, monitoring of trial periods and certificates for all our employees
  • Integration and follow-up of variable payroll elements
  • Management and control of pay slips established via our PayFit SaaS :)
  • Preparation of annual social declarations in partnership with our other Payroll&Admin Manager
  • Control of the medical follow-up of the employees
  • Management of sick leave: "subrogation", constitution of insurance files
  • Management of work-related accidents: declaration and follow-up with employees
  • Management of immigration support with our external partner
  • Implementation of payroll procedures, identification of control points, follow-up, automatization and optimization
  • Monitoring of payroll regulations and social security charges

2️⃣ Employee Lifecycle

  • Management of the employee's administrative file : from entry to departure
  • Coordination of the bi-weekly onboardings in partnership with HRBPs and HR Assistant
  • Follow-up of vacations - preparation and explanation of the balances of all accounts
  • Support in Relocation processes
  • Coordination of Immigration procedures

3️⃣ HR reporting

  • Production of dashboards necessary for the steering of HRBPs
  • Monitoring of the payroll

Your team ⭐

The HR team has an essential role at PayFit. It is the guarantor of the link between PayFiters and therefore we make sure that our culture and values cope with the hypergrowth! By joining this team your role will be cross-functional and you will have the opportunity to work with several teams (sometimes based in different countries).

Reporting to a People Director, you will be in charge of the administrative management and the steering of the payroll for PayFit on a scope of +300 employees.

On a day-to-day basis, your main Business Partner will be the HRBPs dedicated to Global 🌏teams.

What we offer ❤️

An international and dynamic team with the opportunity to visit our different offices (Paris, Berlin, Barcelona, London, Milan)
A work from anywhere policy to allow you flexibility in regards to where you want to work in one of our five countries (France, United Kingdom, Germany, Spain and Italy)
150 euros equipment budget to comfortably work from home
A gym at our Paris office and a Gymlib membership with preferential rates
Restaurant tickets card (Swile)
20 weeks of maternity leave supported by PayFit and 4 weeks of partner leave (Signed the Parental Act)
Health insurance (supported to 60% by PayFit) and payment of medical consultations via the platform Qare
One day per year dedicated to volunteer for an association
A fulfilling and inclusive workplace, offering equal opportunities for any minority, disability, gender identity and sexual orientation. Don’t forget: everyone fits at PayFit!

Preferred Experience

This job has been tailored for you if...🦄

You have the following qualities :

  • You have a minimum of 5 years experience as a Payroll and Administration Manager, ideally acquired within the Syntec collective agreement,
  • Ideally, you know our tool (PayFit) and you are fluent in English,
  • You are autonomous, rigorous, organized and you have a high sense of discretion,
  • You are passionate about your expertise and act as a perfect partner on your subject.

Recruitment Process

Hiring process 🤓

Validation of the application
1st interview with Fanny Lévy (TA Specialist)
2nd interview with Louise Lachaize (Head of People for Global 🌏teams)
3rd interview with Priscilla William's (Payroll & Administration Manager 🇫🇷)
4th interview with Amandine Braillard (Head of People for 🇫🇷 teams and future N+2)

Once application is pre-validated :

  • Meet the team during our famous Barbecue Test (no worries : it is not a test and you don’t have to bring chips)
  • Background check to verify your identity, diploma and past professional experience in the context of our ISO27001 certification

Additional Information

  • Contract Type: Full-Time
  • Location: Paris, France (75017)
  • Education Level: Master's Degree
  • Experience: > 5 years